ARTICLE III: DUTIES OF OFFICERS

  1. Officers of The NPAGR shall perform duties specified in these Bylaws and/or designated by The NPAGR Board of Directors.

  2. Each officer shall deliver to his/her successor (or, in the absence of a successor, to the President) all accounts, record books, papers, computer records/disks and/or other property belonging to  The NPAGR within two (2) weeks following the expiration of his/her respective term of office, or of his/her resignation or removal from office.

  3. The President shall:

    1. serve a term of one (1) calendar year, and in the following year, will automatically enter the office of Immediate Past President.

    2. be Chairperson of The NPAGR Executive Committee.

    3. develop an agenda for, call, and preside at all meetings of The NPAGR Executive Committee, Board of Directors, and general membership.

    4. serve as an ex-officio member of all committees, except of the Nominations Committee.

    5. appoint committee chairpersons (except the Nominations Committee Chairperson, who shall be elected) immediately after installation as President, subject to the approval of a majority of The NPAGR Executive Committee.

    6. make interim appointments of any officer or chairperson, as needed, with the approval of The NPAGR Executive Committee.

    7. delegate the duties of any officer or chairperson as needed (due to temporary absence, disability, or any other reason deemed appropriate), subject to the approval of a majority of The NPAGR Executive Committee.

    8. appoint a member of the Executive Committee of The NPAGR to preside at any Executive Committee, Board of Directors, general membership, or special meeting in the event that the President, President-Elect, or Immediate Past President cannot preside.

    9. create ad hoc committees and appoint members to them as needed, to efficiently carry out the work of The NPAGR, subject to the approval of  The NPAGR Executive Committee.

    10. pay necessary and allowed disbursements in the case of a temporary absence of the Treasurer.

    11. serve as the Immediate Past President in the year following his/her term of office as President.

  4. The President-Elect shall:

    1. serve a term of one (1) calendar year, and in the following year, will automatically enter the office of President.

    2. perform the duties of the President in his/her absence, including presiding at  The NPAGR Executive Committee, Board of Directors, and general membership meetings.

    3. perform any duties designated by the President and/or The NPAGR Board of Directors.  

    4. serve as President in the event of a vacancy occurring in that office, for the remainder of the vacated term, and then for his/her own term of office in that position.

  5. The Immediate Past President shall:

    1. serve a term of one (1) calendar year.

    2. serve as consultant to the President and The NPAGR Board of Directors in the year following his/her term of office.

    3. preside at all meetings of  The NPAGR Executive Committee, Board of Directors, and general membership, in the absence of both the President and the President-Elect.

    4. perform any other duties as designated by the President and/or The NPAGR Board of Directors.

  6. The Secretary shall:

    1. serve a term of two (2) calendar years and be elected in even-numbered years

    2. record and keep minutes of The NPAGR general membership, Board of Directors, and Executive Committee meetings. 

    3. preserve for a period of seven years from the date of their filing with an authoritarian body or their creation (whichever is later) all  The NPAGR minutes, correspondence, articles, and other informational documents, either originating with the Secretary or collected from committee chairpersons (excluding financial documents, membership lists and data, program planning materials, election materials, newsletter input sources, legislative materials, and  The NPA organizational materials) with any intended destruction of this material after that period receiving prior approval of  The NPAGR Executive Committee. 

    4. collect from committee chairpersons at least annually and archive news clippings, copies of program announcements, photographs of members, and records of achievements, awards, honors, and special events related to  The NPAGR and its individual members.

    5. provide notice of all special meetings and any other notices that may be required by these Bylaws or  The NPAGR policy manual.

  7. The Treasurer shall:

    1. serve a term of two (2) calendar years and be elected in odd-numbered years. 

    2. disburse such funds as are automatically authorized by these Bylaws, or as have been approved by  The NPAGR Executive Committee.

    3. keep an itemized account of all receipts and disbursements and give a written report of such at all Board of Directors meetings and a verbal report of such at all general membership meetings of The NPAGR.

    4. maintain custody of all bank and financial materials and documents relevant to The NPAGR monies for a period of seven years from the date of their filing with an authoritarian body or their creation (whichever is later), with any intended destruction of this material after that period receiving prior approval of  The NPAGR Executive Committee.

    5. arrange for the bonding of any member of The NPAGR, as directed by its Board of Directors.

    6. arrange for the completion and timely filing of any necessary financial forms.

    7. chair the Finance Committee.

Back to bylaws page