ARTICLE V: STANDING COMMITTEES

  1. The standing committees in general (excluding the Executive Committee) shall :

    1. be composed ideally of at least three (3) members of  NPAGR, including an  Voting Member as the Chairperson, and shall assume duties as are assigned by The NPAGR Board of Directors and specified in these Bylaws .

    2. have Chairpersons who are appointed or replaced by the President (except the Nominations Committee), subject to the approval of the majority of  The NPAGR Executive Committee.

    3. report to The NPAGR Board of Directors when requested.

    4. establish  an annual Committee budget, for presentation to the Finance Committee, to contribute to the full budget of The NPAGR.

    5. include, but not be limited to, the Executive Committee, Bylaws Committee, Finance Committee, Legislation Committee, Membership Committee, Nominations Committee, Practice Issues Committee, Program Committee, and Communications Committee.

  2. The Executive Committee shall:

    1. be constituted by the officers named in Article II: Officers  in these Bylaws and have the President as       the Chairperson.

    2. approve by majority vote, the President's appointment of a chairperson for each standing committee (except the Nominations Committee, which shall have an elected chairperson), as well as the President's delegation of an officer's duties.

    3. approve the President's creation of and appointments to ad hoc committees as the need for such committees arises.

    4. dissolve ad hoc committees as the need for them is satisfied.

    5. authorize by majority vote, the payment of legitimate expenses as defined by the Finance Committee and as may be required by  The NPAGR Bylaws or policy manual.

    6. exercise the powers of the Board of Directors, as necessary, in the interim between meetings of the full Board.

  3. The Bylaws Committee shall :

    1. review The NPAGR Constitution and Bylaws every even numbered year for affirmation or amendment.

    2. receive and review all proposed amendments to  The NPAGR  Bylaws.

    3. submit such proposed amendments for action to  The NPAGR Board of Directors in accordance with the provisions for amendments to these Bylaws.

    4. retain a copy of the Bylaws reviewed and of any revised Bylaws developed, along with written material presented to membership for consideration and/or vote, and turn these materials over at least annually to the Secretary for preservation.

    5. make available a copy of the current Bylaws to members via the website and provide a printed copy to any member requesting one.

  4. The Finance Committee shall:

    1. be chaired by the Treasurer.

    2. develop an annual budget (considering individual committee budgets) to be presented to The NPAGR Board of Directors for its approval within the first quarter of each calendar year.

    3. assess the current financial status of The NPAGR in relation to the budget and propose any necessary budgetary adjustments.

    4. arrange for required auditing services at the end of a Treasurer’s term or as deemed necessary by the Board of Directors.

    5. establish a system for reimbursement or advancement of appropriate monies to members for expenses related to The NPAGR.

    6. preserve for a period of seven years from the date of their filing with an authoritarian body or their creation (whichever is later) all financial records, tax filings, reports to The NPA, and any correspondence related thereto, with any intended destruction of this material after that period receiving prior approval of The NPAGR Executive Committee.

  5. The Legislation/Practice Committee shall :

    1. serve as a liaison with The NPA.

    2. keep The NPAGR members informed of proposed local, state, and federal legislation pertinent to the NP profession.

    3. coordinate the lobbying activities of The NPAGR with those of The NPA.;

    4. maintain a list of The NPAGR members by legislative districts, for targeted lobbying.

    5. preserve all correspondence and all educational and informational material related to The NPA and  The NPAGR legislative objectives that may from time to time be collected or created by this Committee, with any intended destruction of this material receiving prior approval of The NPAGR Executive Committee.

    6. be a resource for NP's questions about clinical practice in New York State.

    7. collaborate and consult with members of the relevant committee in The NPA about practice issues, and keep a record of all such activity, with any intended destruction of these records receiving prior approval of The NPAGR Executive Committee.

  6.  The Membership Committee shall:

    1. keep an accurate record of the names and addresses of all members of The NPAGR and  provide an updated list to the Treasurer and to each member of The NPAGR Board of Directors at least quarterly.

    2. actively recruit members for The NPA.

    3. review the status of each member of The NPAGR.  If eligibility is questionable, refer the matter to  The NPAGR Board of Directors, as needed, for further direction.

    4. notify ineligible applicants that they do not meet The NPA membership criteria.

    5. work closely with The NPA in revising membership status, as needed.

    6. notify members who have not paid the current dues that their membership has expired.

    7. preserve for a period of seven years from the date of their creation or submission to The NPA (whichever is later) all membership lists and data and any correspondence related thereto, with any intended destruction of this material after that period receiving prior approval of The NPAGR Executive Committee.

  7. The Nominations Committee shall:

    1. have an elected Chairperson who shall serve a term of two (2) calendar years and be elected in even-numbered years.

    2. consist of the elected Chairperson and at least two (2) other members appointed by The NPAGR Board of Directors on the recommendation of the Nominations Committee Chairperson.

    3. accept names submitted by any member and solicit nominees for open positions.

    4. approach The NPAGR Board of Directors and its Voting Members to publicize vacant positions and solicit volunteers.

    5. ascertain that any candidate for an elected position meets eligibility requirements and inform him/her of the responsibilities of the position for which he/she is being considered.

    6. require that each nominee submit  a current "statement of qualification a current Curriculum Vitae, and a personal statement of professional philosophy and goals, as well as a signed statement consenting to serve if elected.

    7. develop a slate of nominees for election, so that regular annual elections may be held  in November.

    8. provide each nominee with The NPAGR Bylaws so he/she will be familiar with the responsibilities of the position for which he/she is nominated.

    9. distribute election ballots to Voting Members (status as determined by the Membership Committee) as outlined in Article VII: Elections in these Bylaws.

    10. receive completed ballots, and assign two (2) tellers (neither of whom are candidates) to tally votes and to ascertain that there has been only one (1) vote per  Voting  Member.

    11. report election results (including a summary of statistical data such as number of ballots sent out, number received by the deadline, etc.) to The NPAGR Board of Directors.

    12. notify all officers and committee chairpersons in writing of their election or appointment to their respective position.

    13. preserve all ballots, credentials, and other records of election for a period of two (2) years after the election results are reported to The NPAGR Board of Directors), with any intended destruction of this material after that period receiving prior approval of The NPAGR Executive Committee.

  8. The Program Committee shall:

    1. assess the continuing education interests of The NPAGR members.

    2. plan and coordinate the execution of continuing education programs for The NPAGR general membership gatherings.

    3. arrange for members to receive  contact hours or a certificate of attendance for educational programs presented by The NPAGR.

    4. preserve any correspondence, notes, memos, agreements,  contact hour approval, or program planning materials for a period of seven (7) years from the date the program is offered, with any intended destruction of this material after that period receiving prior approval of The NPAGR Executive Committee.

  9. The Communications / Public Relations Committee shall:

    1. act to enhance public understanding of the roles and functions of NPs.

    2. work with the Membership Committee to increase membership in  The NPA and  The NPAGR.

    3. advertise The NPAGR general membership meetings to potential members.

    4. keep members of The NPAGR informed by publication  of a monthly news update titled “What’s New at NPAGR?  and a biannual newsletter, serving as a vehicle to disseminate information and facilitate communication between Nurse Practitioners in the Greater Rochester area.

    5. work closely with members of the Legislation, Nomination, and Program Committees to ensure timely dissemination of information from those sources, including report of election results when appropriate.

    6. develop and implement policies for advertisements in the newsletter and on the website, which shall be presented to and approved by The NPAGR Board of Directors.

    7. retain all articles, correspondence, tapes, videos, or other material related to this Committee's activities, turning such items over at least annually to the Secretary for preservation.

    8. retain a copy of each newsletter, turning them over at least annually to the Secretary for preservation. 9.  act as the liaison between the NPAGR Board and the webmaster in order to

      1. send email blasts to members as determined by the board

      2. develop and maintain a World Wide Web site for The NPAGR information dissemination.

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